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AUTOMATION
Built for real estate agencies in India

Never miss a real estate lead in India again.

We connect your property portals, WhatsApp, and CRM together — so every new inquiry gets an instant reply, gets sorted automatically, and gets followed up without your agents lifting a finger. Day or night. Including weekends.

Setup in 7 days No technical skills needed Works with your existing tools Real estate agencies only
SmartAutomate · Live Systems
All operational
Property Portal Listener
Last trigger: 4 min ago
WhatsApp Messaging API
Queue: 0 pending
CRM Database Sync
Last push: 11 min ago
Inquiry Lead Parser
Leads today: 23
Reply Sequencer
Sequences running: 47
Works With
99acres·MagicBricks·Housing.com·PropTiger·WhatsApp·Zoho CRM·Calendly·HubSpot·Google Sheets·n8n·Make.com·99acres·MagicBricks·Housing.com·PropTiger·WhatsApp·Zoho CRM·Calendly·HubSpot·Google Sheets·n8n·Make.com·
The Problem

Your leads are responding
to someone else.

Right now, while you read this, a buyer who enquired last night is already touring a project with a competitor. Not because they preferred them. Because they replied first.

Industry data — real estate lead response behaviour, India 2024
0%
of buyers expect a response
within 1 hour of enquiry
6 hrs
average response time
at a manual agency
higher conversion when
contacted within 5 minutes
The gap
78% expect 1hr response
→ Avg reply takes 6 hrs
That gap is where deals go to die.

Sources: National Association of Realtors 2024 · Meta for Business, India Real Estate Insights

Does your agency have any of these problems right now?
Leads going cold because no one replied fast enough
Agents forgetting to follow up with leads from last week
Manually entering every enquiry into your CRM every morning
No idea which portal or ad is actually bringing the best buyers
Uploading the same property listing to 4 different websites separately
Evening and weekend enquiries sitting unanswered until Monday

Every one of these problems is solved in the first 12 days. No exceptions.

See how each system works →

Six systems that turn
your agency into a machine.

These are not tools we resell. They are custom-built automation pipelines engineered for how Indian real estate agencies operate. Every system is built for your specific workflow.

SYS-001

Every new inquiry gets a reply in 60 seconds

Even at 11pm. Even on Sunday.

The moment a buyer fills in an enquiry form anywhere — your website, any property portal — they receive a WhatsApp message from your agency within 60 seconds. Personalised with their name and the property they asked about. No one on your team needs to do anything.

Reply speed: < 1 min

How it's built
Portal Webhook
└─ n8n HTTP Trigger Node
├─ JSON Parser
extract: name · phone · prop_id
├─ Zoho CRM → Create Lead
└─ Interakt API → WhatsApp Template
WhatsApp · Agency Number
0:00
Hi, I saw your 2BHK listing. Can you share more details?
11:47 PM · New Lead
Replying automatically...
Hi Rahul! Thanks for reaching out 🏠 I'd love to tell you more about this property. Quick question — are you looking for ready-to-move or under construction?
11:47 PM · Replied in 58s ✓✓
Sent automatically · No agent involved
SYS-002

Your hottest leads rise to the top automatically

Screen buyers before your agents call them.

After the first message, your system has a short conversation with the buyer on WhatsApp — asking about their budget, location, and how soon they want to buy. Based on their answers, it sorts them automatically: ready buyers get flagged to your agents immediately. Everyone else stays in the follow-up queue.

No more "junk" calls

How it's built
WhatsApp Message
└─ n8n Webhook
├─ Claude AI (Budget / Loc / BHK)
├─ Lead Scoring → HOT/WARM/COLD
└─ Zoho CRM → Update Score + Tags
Lead Sorter · Running Now
Hot2
Rahul G.
₹65L · 3mo timeline
Ready to buy
Priya S.
₹80L · Immediate
Site visit booked
Warm3
Amit K.
₹45L · 6mo timeline
Considering options
Sneha R.
₹55L · 4mo
Needs info
Cold5
Vikram P.
Budget unclear
Follow-up queued
SYS-003

Every lead gets followed up — even the ones your team forgot

Never let a prospect go cold.

Most leads go cold because agents get busy and forget to follow up. This system follows up automatically — on Day 1, Day 3, Day 7, and beyond — via WhatsApp and email. Each message is personalised to the property they enquired about. Your team does nothing. The leads do not go cold.

3.4x more site visits

How it's built
n8n CRON → Daily @ 09:00
└─ Zoho CRM → Fetch Unconverted Leads
├─ Sequence Logic (Day 1, 3, 7...)
├─ Interakt → WhatsApp Follow-up
└─ Postmark → Email Follow-up
Follow-Up Schedule · Rahul G.
RG
Rahul Gupta
Enquired today · 2BHK Noida
Auto-enrolled
Today
WhatsApp: Property details sent ✓
Day 1
WhatsApp: Check-in message
Day 3
Email: Similar properties
Day 7
WhatsApp: Re-engagement
Day 14
WhatsApp: Agent introduction
SYS-004

List a property once. It appears everywhere instantly

Stop copy-pasting listing details.

When you have a new property to list, your team fills in one simple form. That property is automatically posted to all your portals and sent to your broadcast list on WhatsApp — at the same time. No copy-pasting. No logging into five websites.

Save 4 hours per listing

How it's built
Google Form → New Listing
└─ Make.com Scenario
├─ 99acres API → Post Listing
├─ MagicBricks API → Post Listing
└─ WhatsApp API → Group Broadcast
Listing Sync · Just Submitted
New Property Form
Property2BHK · Sector 150
Price₹65 Lakh
Area1,200 sq ft
Published
Portal 1Live ✓
Portal 2Live ✓
Portal 3Live ✓
WhatsApp BroadcastSent ✓
Time from form submit to all portals live:3 min 47 sec
SYS-005

Serious buyers book their own site visits

Automated scheduling that works.

When a buyer is ready to visit, they get a link to pick their own time slot — straight from your agent's calendar. The booking is confirmed automatically. Your agent gets a full briefing on the buyer before they arrive. Reminders go out the day before and one hour before. No-shows drop significantly.

50% fewer no-shows

How it's built
Calendly Webhook
└─ n8n Orchestrator
├─ Zoho CRM → Create Meeting
├─ Interakt → Agent Briefing
└─ Schedule → T-24h & T-1h Reminders
Site Visit · Booking Confirmed
Site Visit Confirmed
Saturday · 10:00 AM · Sector 150
Buyer confirmed via WhatsApp
Agent Vikram's calendar blocked
Lead briefing sent to Vikram
Reminders scheduled: Fri 10am + Sat 9am
Agent briefing sent via WhatsApp
"Rahul Gupta · ₹65L budget · Ready to move · Prefers ground floor. His priority: possession within 3 months."
SYS-006

Know exactly what is working every Monday morning

Full visibility on your agency performance.

Every Monday at 8am, you get a WhatsApp message showing you exactly how your agency performed last week — how many leads came in, how many were followed up, how many site visits happened, and which lead source is performing best. You see the full picture in 60 seconds. No spreadsheets.

100% data visibility

How it's built
n8n CRON → Monday @ 08:00
└─ Zoho / Portal / CRM → Data Fetch
├─ Aggregation → Performance Trends
└─ Interakt → WhatsApp Digest to Owner
WhatsApp · Monday 8:00 AM
SmartAutomate System
📊 Your Weekly Report · Week 12
0
New Leads
0
Followed Up
0
Site Visits
0
Deals Active
🏆 Best lead source this week: Google Ads
⚠️ 6 leads haven't responded in 7+ days — re-engagement queued.
Mon, 8:00 AM · Read ✓✓

It is 11:47pm. Your office is closed.
Watch what happens to a new lead.

This is a representative walkthrough of how the systems handle a new inquiry. Every step is performed automatically — no agent is involved until the site visit briefing.

11:47 PM
New enquiry submitted on 99acres
A buyer fills out the interest form on your listing.
11:48 PM
WhatsApp: Personalised Introduction
Namaste Rahul! 🙏 This is SmartAutomate Properties. I saw your enquiry for the 2BHK in Sector 150. Would you like the latest brochure and floor plan?
Read 11:48 PM
11:53 PM
Lead qualification complete

Rahul's answers show he wants to move in 3 months and has his budget ready. The system marks him as a HOT LEAD immediately.

Your agent Vikram gets a WhatsApp message right now with everything he needs to know about Rahul — before he even calls him.

Next Morning
Site visit confirmed

Rahul picks Saturday 10am. His visit is confirmed.

Your CRM is updated. Vikram's calendar is blocked. Rahul gets a reminder Friday evening and Saturday morning. Nobody on your team did anything.

By the time your agency opens at 9:00 AM, the lead is already qualified, synced to your CRM, and a site visit is booked. Your competitor is still sleeping.

What changes

Tap each card to see
what your agency
looks like after.

3 transformations waiting

Right now at your agency
Lead response time
6hrs
average time before a lead hears from you
6:00 AM
Lead came in midnight
After SmartAutomate
Lead response time
0sec
inquiry arrives → WhatsApp reply sent automatically
Inquiry received11:47:03 PM
WhatsApp sent11:47:58 PM
Lead replied ✓11:52 PM
58 seconds average
Right now at your agency
Daily data entry per agent
2hrs
wasted every day typing leads into CRM manually
Name
Phone
Source
Budget
Repeating 50× per day →
After SmartAutomate
Daily data entry per agent
0min
every lead enters your CRM automatically, with full details
CRM · New lead auto-created
Name
Phone
Interest
StatusAuto-qualified ✓
Zero typing. Full details.
Right now at your agency
Leads actually followed up
40%
the other 60% are forgotten — never heard from again
40%
60% lost
Out of every 10 leads, 6 never hear from you again
After SmartAutomate
Leads actually followed up
0%
every lead followed up on Day 1, Day 3, Day 7, Day 14 automatically
100%
Day 1Day 3Day 7Day 14
Even the “call later” ones.
Response time
Data entry
Follow-up rate

Reveal all 3 to see what's possible →

All three happen automatically from Day 12.
No extra staff. No new tools. Just your agency, running itself.
Book a Discovery Call →

Our lead response time dropped from 4 hours to 50 seconds. We're booking site visits while our competitors are still checking their emails from last night.

Agency owner · Residential sales · North India

The listing sync alone saves my team 15 hours a week. Instead of data entry, they're actually on the field selling properties.

Founding partner · New launches · West India

I was skeptical about AI, but the automated follow-ups are so human-like that clients don't even realize they're talking to a system until the agent calls.

Managing director · Residential agency · Noida

Works with everything
your agency already uses.

We do not ask you to learn new software or change how you work. We connect everything you already have — your portals, your WhatsApp, your CRM — and make them talk to each other.

🏠
Where your leads come from
Property portals & websites
Property PortalsYour WebsiteIndiaMARTCommonFloor
💬
How you reach buyers
Every message, automated
WhatsApp BusinessEmailSMS
📋
Where everything gets saved
Your CRM, your data
Zoho CRMHubSpotGoogle SheetsAirtable
What powers it all
The automation engine
n8nMake.comCalendly

Using something not listed?Tell us on the call →

The 12-day path to
a fully automated agency.

We do not just hand you a manual. We architect, build, and deploy the custom technology layer that connects your team to your leads.

01
TodayDiscovery

You talk to us for 90 minutes

We spend 90 minutes understanding your agency — how leads come in, how your team follows up, and where enquiries are being lost. You don't need to prepare anything.

📄You receive: Written findings report — same day
SA
Discovery Call
Zoom · 90 minutes
Live
How you get leads today
Where follow-ups break down
Tools your team uses
Automation opportunities
02
Day 2Planning

We design your complete system

We design your complete automation plan — which systems, how they connect, what each one does. You approve it before we build anything.

📋You receive: Full workflow blueprint for approval
Your Automation Blueprint
SYS-001Lead ingestionApproved ✓
SYS-002Lead qualificationApproved ✓
SYS-003Follow-up sequencesReviewing...
SYS-004Listing syncQueued
03
Day 3–10Building

We build everything — you do nothing

Our team connects your portals, sets up WhatsApp replies, and configures your CRM. You do nothing during this phase.

⚙️Running: All 6 systems being built and tested
Build Progress
WhatsApp connection
CRM mapping
Follow-up sequences
72%
Portal webhooks
45%
04
Day 11Testing

You watch it work live — before we hand it over

We run 20 test leads through every system while you watch on a call. Nothing goes live until you are satisfied it works.

You decide: Goes live only with your green light
Live Test — Watching Together
Test lead 1 → WhatsApp reply in 52s
CRM record created automatically
Lead scored: Hot → Agent notified
Test lead 4 → Follow-up queued...
Day 12 onwardsLive Forever

Your agency runs on autopilot

Systems go live and run automatically from Day 12. We review and improve monthly — your team just sells.

🔄Ongoing: Monthly optimisation included
Systems OnlineUptime: 99.9%
0
Leads auto-replied
0
Follow-ups sent
0
Visits booked

Tell us about your agency.
We will map what to automate.

We do not sell one-size-fits-all products. We spend 90 minutes understanding your agency — then build exactly what you need, nothing more. The first call costs you nothing.

+91

We will WhatsApp you within 4 business hours to confirm a time for your call.
The call is scheduled within 3 business days.

What happens
after you submit

01

Within 4 hours

We WhatsApp you to confirm a time for your call.

02

Your Discovery Call — 90 minutes

We learn how your agency works today and where leads are being lost. You get a recording of the full session.

03

Same day

We send you a simple document showing every opportunity we found — what to fix first and what the impact will be.

04

If you want to move forward

We walk you through what we will build, how long it takes, and what it costs. No pressure. No follow-up calls unless you ask.

Availability — Current Quarter

3 agency onboarding slots.
This quarter.

We limit onboarding to ensure every deployment gets the attention it needs. If you have been thinking about automation for your agency, the discovery call is the right first step.

🔒 Confidential⚡ Response within 4 hoursZoom or WhatsApp — your choice
3 slots · This quarterBook Audit →